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EXTERNAL CONFERENCES/MEETINGS

AIRP submissions

Instructions for R3's going to AIRP.
1) Select the case you would like to submit:
 - To find a suitable case, check the pathology report (the report will usually dictate whether or not a case has gross images, i.e. "the specimen has been photographed") OR check with Geoff Sheridan in IT GSherida at chpnet org or ask another resident who recently acquired the excel list.

2) For BI cases, Contact Dianne Caprietta DCapriet at chpnet org in the BI Surgical Pathology Office (11th floor, Silver Bldg, Ext 44-1747) to request slides.

3) For SLR cases, contact the pathology department at RH and they will direct you to the resident room extension and you should establish contact with one of the path residents who will be your point person for requesting to photograph and cut more slides. 

3) Once slides have been retrieved, please make an appointment with one of the pathology residents on site to take histologic photomicrographs (Residents room Ext 20-2383 if it is a BI case) at a time that is suitable for both parties.


TRAVEL POLICY FOR OTHER EXTERNAL CONFERENCES

If any questions, please ask Chiefs or Dr. Kamath.
(Also located on the H-drive: Dept > RAD1 > Rad > TRAVEL)
If you are accepted to a conference and want to go... TRAVEL procedure is as follows:
  • Email Dr. Kamath and Chiefs to ask for permission
    • 3 days maximum (this is a comprehensive total, AKA include your travel days in this 3 day span!)
    • Coverage must be arranged/obtained - remember to look at mandatory rotations in advance!
    • Get paperwork done! (see documents at bottom of the page)
      • MUST BE approved 6-8 weeks before anything else happens!
      • Write "St. Luke's-West" at top of request form to indicate home institution
      • Scan travel request and send to (erica.samuel@mountsinai.org). She will enter into Sinai Central for approval
  • Review the relevant travel policies & forms (documents at bottom of the page)
    • Transport: EGENCIA travel site
      • All trainee travel is to be booked via Egencia effective 7/26/2016
        • Egencia access code from Keith/Maritza
      • Quick reference guide
      • Download the Egencia® TripNavigator mobile app from the App Store
      • Contact Stacey Resk at chptravelauth@chpnet.org with any questions
    • Everything else: Reimbursement procedure documents
      • Once the party returns from travel, submit ALL of the following to Maritza (Maritza.Velez@mountsinai.org)
        • TRAVEL VOUCHER 
        • ITEMIZATION TRAVEL FORM 
        • All receipts for reimbursement  
        • All receipts MUST be taped to an 8.5 x 11 piece of paper by expense category (place category on top of page: TAXI, MEALS, etc.)
        • Boarding pass
  • Notes
    • Travel request is needed at least 6 weeks in advance, or the requestor will not be reimbursed -- NO EXCEPTIONS!!!
    • Do not make any travel arrangements until you receive notification from MS Finance regarding your approval for travel
    • HOTEL: You must submit an itemized hotel bill with a copy of your credit card charge
    • TAXI: All taxi cab receipts must show the date. If you receive a business card from the taxi cab driver, the card must contain the name of the taxi cab company, date, and amount charged
    • MEALS: Your meal receipts MUST be itemized. We cannot accept a charge receipt showing only a total. Alcohol will NOT be reimbursed under any circumstances. Your daily meal allowance is $65. Any expense over the $65 per day will be your responsibility. Charge on your credit card alone will no longer be accepted. No receipt, no reimbursement. Credit card charge for meals must also be submitted. If you pay using cash, you must indicate CASH on your receipt.
    • Items NOT reimbursed
      • Internet charges
      • Car rentals
  • Additional sources of $$ funding (Mt Sinai GME and CIR):


NATIONAL / INTERNATIONAL CONFERENCES



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Florence Doo,
Jul 16, 2019, 8:50 AM
Ċ
Florence Doo,
Jul 16, 2019, 8:50 AM
ĉ
Florence Doo,
Jul 16, 2019, 8:49 AM
Ċ
Florence Doo,
Jul 16, 2019, 8:51 AM
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